Student Location Policy

Purpose

This policy establishes that St. Bernard’s School of Theology and Ministry determines a student’s location at the time of initial enrollment. It also outlines the responsibilities of a student to regularly review his/her location and report changes in his/her location. This policy is intended to comply with the Department of Education’s requirement for Title IV, 34 CFR § 600.9(c), the professional licensure disclosure requirements of 34 CFR §668.43. The latter states quite clearly that:

“An institution must make a determination regarding the State in which a student is located at the time of the student's initial enrollment in an educational program and, if applicable, upon formal receipt of information from the student, in accordance with the institution's procedures, that the student's location has changed to another State.”

Determination of Student Location

Student location is determined at the time of a student’s initial enrollment at St. Bernard’s School of Theology and Ministry. For purposes of this policy, student location is defined as the U.S. state in which the enrolled student physically resides.

For prospective students, the student location is the state of the prospective student’s residency at the time the student applies for admission, indicates an intent to enroll, and is subsequently entered into St. Bernard’s student information system (Populi). Once established, a student’s location designation remains in effect unless and until the student formally reports a change in location either upon the student’s request or when prompted by St. Bernard’s.

Student Responsibilities

Students are responsible for:

• Regularly reviewing their address and location information maintained by St. Bernard’s; and
• Promptly reporting any change in their physical state of residence by informing the Director of Admissions and Student Services. ([email protected]; 585-271-3657, ext. 289)

Students will be informed of their responsibilities by way of the “Welcome to St. Bernard’s!” email sent by the Academic Dean to which is attached the official matriculation letter. Failure of a student to report a change in location in a timely manner may affect St. Bernard’s ability to determine eligibility for certain programs, professional licensure disclosures, or compliance with federal and state regulations.